|INFORMATION FOR EXCHANGE DIRECT , AFFILIATE PROGRAMS|
Below is information on the process of how credits are processed and returned to NDSU after studying abroad on an exchange, direct, or affiliate program. For information on academic processes during other times, see the pages for Academics before you go and while abroad.
Transcript Timeline After Return
|1. University Abroad||1-2 months|
|→||Mails transcript to NDSU Study Abroad Services|
|Substitute/Waive a Course Forms can still be submitted until transcript arrives.|
|2. Study Abroad Services||1-5 days|
|→||Scans a copy of the transcript from abroad into online NDSU application and sends notification to student|
|→||Processes transcript from abroad and sends it to Registration and Records together with any received Course Substitution Forms|
|3. Registration and Records||1-2 months|
|→||Updates NDSU transcript to show P and 0 credits for term abroad|
|→||Adds information on credits from abroad to Transfer Credit section of NDSU transcript|
|→||Processes approved course substitutions|
Below is an outline of the process for transcript processing after your time abroad.
To make sure your transcript will be sent in a timely fashion, before leaving verify that your university abroad has the correct information to send the transcript directly to NDSU Study Abroad Services.
Once your transcript from abroad is received and processed by Study Abroad Services, you will receive an automatic notification from the study abroad portal that a document has been attached to your account. This email indicates: 1.) you can login on the Study Abroad website to see a copy of the transcript, and 2.) your transcript and any Substitute/Waive a Course Forms have been sent to Registration and Records for the next steps of the process.
Transcript processing by Registration and Records will take approximately 1-2 months. Once complete the number of credits passed and a "P" are added to your NDSU transcript (provided you passed at least one class abroad). Credit transfer decisions are based on the information contained in your host university transcript. Any course substitutions that you had approved will not show on the transcript, but will be marked as completed requirements on the backside for you. Examples of how your transcript will appear in the two stages of processing are provided below.
At the beginning of the semester following your study abroad experience, you will likely receive an email from the Office of Financial Aid and Scholarships that indicates that you are on "Financial Aid Warning". This is because of the Satisfactory Academic Progress policy requiring that you complete at least 66.67% of the courses that you registered for during the previous term--until your transcript from abroad is received and processed it appears that you did not complete credits during that term. It is important to know that this is a notice rather than a hold. It's only after two consecutive semesters of not meeting Satisfactory Academic Progress that Financial Aid and Scholarships start to hold the financial aid/loans for students.
|NDSU Transcript: After program and before transcript is processed (click image for PDF version)|
|NDSU Transcript: After program and after transcript is processed (click image for PDF version)|